White Paper and Short Statement Instructions


 Submit a White Paper or Short Statement for AOS 2020. 
The online submission form is now open!

General Instructions

  • White Papers should be 5000 words or less (approximately 10 pages of text), list all coauthors and their institutions, contact information for the lead author, and should include 3 or fewer figures, a descriptive title, an abstract (300 words maximum), and references as appropriate.
  • Short Statements are brief articles and can be useful to highlight a program or initiative, a note on an advancement, updates on initiatives, or to serve as a brief commentary or opinion piece. These should be less than 800 words in length and may include up to one figure and or table, and references as appropriate. A short abstract is recommended if the first paragraph of the text is not descriptive enough to indicate the objective or key topic of the short statement. 
  • Please include all authors, their institutions, a contact email for the Lead Author, and a descriptive title on all contributions. 
  • Abstracts or an Executive Summary (300 words maximum) should be included for all White Papers & Short Statements. 
  • Coauthor lists should be brief; however, an acknowledgment section can be included to highlight contributors to the article or program, funding agencies, or other information.
  • Appendices can be included.
  • Headings and subheadings can be included as appropriate; the format is flexible.
  • References and formatting should follow the general format for the journal Arctic (http://arctic.ucalgary.ca/guide-authors).
  • Submissions should be in MS Word or pdf format with figures and/or tables either embedded within or at the end of the text with clear titles and captions (and with reference to these within the text). Figures and content should not be copied from other sources or publications without prior consent; articles should clearly include references to the original sources and acknowledgments for such content.



  • White papers and Short statements should focus one of the selected themes for AOS 2020 and the overall goals of the Arctic Observing Summit. Articles may include more than one theme to address a broader issue or to highlight synergies and connections among themes or programs that are relevant to more than one topic. 
  • Contributions can address any of the following topics within the context of AOS themes, or other key areas of focus that are relevant for the Summit or upcoming summits: tools for communicating with and engaging sectors, alignment of scientific and societal needs for knowledge, advancements or updates on existing programs or activities, new platforms and initiatives, regional or global programs, gaps in observation needs or challenges, emerging opportunities, proposed solutions and novel approaches, recommendations and strategies, cooperation and collaboration.
  • Other topics can be included but please contact the AOS Executive Organizing Committee prior to preparing contributions to ensure we will have members available to properly accommodate your submission at the Summit (aos@arcticobserving.com)
  • Authors are invited to make specific comments about the AOS for discussions and breakout sessions.
Review Process and Important Dates
  • White papers and Short statements should be submitted via the webform by November 15, 2019. Contributions are received by the AOS Executive Organizing Committee and by Co-leads of each Thematic Working Group (groups focusing on a particular AOS theme) and review process begins for integration into AOS and for synthesis.
  • Co-leads and members of Thematic Working Groups select one or more Reviewer(s) for each short statement received. Reviewer(s) will consider how the contributed article aligns with or has the potential to broaden the success of activities during AOS and the AOS goals (see Content guidelines above). Reviewers will make constructive comments to authors.
  • Revised statements are published online and potentially as part of a special journal issue or other publication (TBA) after AOS 2020 with the consent of contributing authors of these articles. 

"The Arctic Observing Summit (AOS) is a high-level, biennial summit that aims to provide community-driven, science-based guidance for the design, implementation, coordination and sustained long-term (decades) operation of an international network of Arctic observing systems. The AOS provides a platform to address urgent and broadly recognized needs of Arctic observing across all components of the Arctic system, including the human component. It fosters international communication and the widespread coordination of long-term observations aimed at improving understanding and responding to system-scale Arctic change."